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Financials

All team accounts should be held by Booster Club.  The advantages of doing so are:

  • Use of the 501(c)(3) tax status of the Booster Club.
  • Use of Booster Club sales tax exemption.
  • Team specific monthly financial report showing all funds in and out of the team account as well as where deposits came from, what expenses were for and who requested them.
  • Set up team fee payments through Booster financial site
  • Teams choosing to maintain their own accounts may not take advantage of the Booster Club tax status nor the Booster Club sales tax exemption status. In addition, they may also be asked to provide their own periodic reports accounting for all funds received.

For information on processes for deposits and check request, as well as access to financial forms, please refer below.

For questions regarding anything with financials, please direct them to: Antoinette Hopper - [email protected]

Procedures for Deposits

  • The Booster Club encourage all teams to collect all fees electronically. Teams can contact our Online Fee Payment Chair to set up electronic payments.
  • Deposits slips should be made out completely and indicated where the money came for each deposit turned in at the Athletic Office.
  • Every check must be made out to the “Huron Booster Club” and should have the Team sport written on the Memo line of the check.
  • If there is more than one check, attach an itemized list indicating the amount and the party’s name.
  • The person making the deposit should keep a record of the deposit and make sure it is recorded in the financial statement following the deposit.
  • If any of the above is not completed or If the amount does not match up to the deposit slip, the full deposit will be returned.

Procedures for Check Requests

Payment and reimbursement request can be made electronically.  Coaches you can complete the form and upload the necessary receipts here.  All forms are available on this site and in the Athletic Office. Any reimbursement requests over $500 must upload the receipts AND a hard copy of the Payment Request Form with the coaches signature

Payment request forms must include:
  • The name of the team to be charged.
  • Receipts and documentation.
  • Signature of an authorized signer for all requests over $500.

If turning in the hard copy, payment and charge Request should be left in the Booster Club mailbox in the Athletic Office.

Every effort will be made to write checks bi-weekly.  If you have a special situation which requires an immediate check, please contact Antoinette Hopper - [email protected]

Team reps and/or coaches should check the monthly financial statements to make sure expenses are properly recorded.

Forms